Your marketing team has a lot of emails to run an email marketing campaign, and you need to validate emails before sending them. But how do you test email addresses without sending them? You can do this by email validators, email password recovery options (a not-so-smart option), pinging email servers, etc. There are other methods, and we will show you them in this blog.
It may seem hard initially, but checking email addresses without sending a message doesn't take much time or resources. There are lots of easy ways that any team can use.
Using an Email Verifier
The fastest and most accurate way to check an email address without writing an email is to use a tool made just for that purpose. These tools for verifying emails work quickly and correctly because they can check the truth of each address against several databases in milliseconds. These tools can quickly and correctly check email addresses and let you know immediately if a recipient's address is real.
You can only check a certain number of addresses for free each month. You'll have to pay for a service if you need to check more addresses. One way to check if an email is real is to use one of the many services available. You don't have to pay anything to try them out and see which works best for you. Even though each tool is different, they are all simple to use, and some don't even need you to sign up.
Verify Using Gmail
Gmail makes it easy for the marketing and sales teams to check emails. You need to sign in to Google with the email address of the person you want to find. If the email address is real, Google will let you know if it exists and if it's linked to any other accounts.
This method of finding verified email addresses might not be the best for verifying a large number of addresses at once, but it works well for smaller jobs like verifying each account one at a time. It's also one of the simplest ways to check if an email appears without having to do a lot of complicated technical work.
Check The Email Address Syntax
Most services that check for errors start by checking the syntax and style. This is because it's a straightforward and inexpensive method of getting rid of email addresses that are obviously not working. Email addresses have to follow many complicated rules for grammar and layout. For instance, they can't have more than one "@" letter. Email addresses that don't pass the syntax check can't exist so that email verifiers will mark them as incorrect.
Ping The Mail Server
The "pinging the server" method checks a domain's mail server settings to see if it accepts emails from outside its network. If so, an email sent to this address will reach its intended recipient. If not, it may never arrive. You can validate an email address by pinging the mail server.
This method lets you quickly validate many email addresses without sending test messages. There is no need to transmit anything to verify legitimacy, which reduces spam, boosts the sender's reputation, and reduces spam complaints. Pinging the email server is easy but requires technical understanding.
DNS Lookup
Domain Name System, or DNS, is a list of domain names and the IP numbers that go with them. A DNS lookup links your computer automatically to the email server that hosts the website when you type its address into a browser. When you type www.google.com, the IP address 74.125.137.99 will be found. Use the domain name of the person's email address to check their address without writing them an email.
Search The Address In Google
If you don't want email verification, look up the address using Google, Bing, or another search engine. This method won't work very well for more unusual addresses, but some addresses are likely to appear on many web pages, so a simple search might help you find them. Finding the address doesn't tell you if it's safe to call. At least you can be sure that the address has been used before, and the more recent the internet mentions, the more likely it is that it is still in use.
Why Should You Test an Email Before Sending?
It is very important to check the address to which you want to send emails before you send them. Misdirecting emails to the wrong people can waste time and resources and make you look bad if the information is private. By checking the email address before you send, you can be sure your message will get to the right person quickly, keeping your information safe and helping you be more productive at work overall. If you're going to send an email, go the extra mile and check it twice.
What is Email Bounce?
Email bounces happen when a mail server rejects an email and doesn't send it to the right person. Some reasons for email bounces are bad email addresses, full inboxes, server outages, a bad image as a sender, content marked as inappropriate, reply-to addresses on a list of blocked addresses, temporary IP or domain blocks, and large messages.
What is the Difference Between Email Verification and Email Validation?
Email validation and email verification are two essential words in email marketing. Email verification ensures an email address is correct and working without actually writing an email. Emails must get to the correct account. Email validation, on the other hand, checks to see if a message can be sent to a valid mailbox linked with an email address. This means seeing if anti-spam filters exist and if the user's mail server can accept messages sent from other servers.
How Do You Verify a Fake Email?
Verify a fake email by looking at the sender's email address, formatting, grammar, and links. Ensure the sender's name fits the email address since it could be from a public or unknown domain. Check for spelling and grammar mistakes. If the link's target address doesn't make sense with the rest of the email, it might lead to a phishing site. To keep the email out of your mailbox, mark it as junk mail.
Final Thought
Whether you're giving out a newsletter or trying to reach out to people who haven't signed up for your list yet, you should ensure that all email addresses are correct. This will help your delivery rate and keep your name as a sender safe. You should do email verification daily, so an email verification tool is the best way to make it happen automatically.
